Raising a quotation is essential because it provides a formal proposal of costs, helping clients understand pricing before committing. It sets clear expectations for the scope of work and terms, facilitates budget planning, and establishes a basis for contractual agreements. Also, it aids in maintaining transparency in business transactions.
Follow the below steps:
- Log into StartAZ.io
- Locate and click on "Client Invoicing" module and select the "Tax Invoice, Credit Notes" drop down. Click on Quotation/Proforma Invoices from the presented options to access a list of all quotations raised.
- To raise a new quotation, within the quotation/proforma list, locate and click on the "New Document" button at the top left
- Fill in the details on the pop out form titled “New Document” form. Complete the form by filling in all the necessary details i.e. date, client file, bank account, invoice items etc
- Scroll down and click on "Save Document" to save after entering all the necessary details
Note:
The Action Menu located at the far right of each quotation/proforma provides a range of additional features to manage your quotations/proforma effectively.
- Edit - Allows you to update the existing quotation or proforma any as needed
- View - Opens the quotation or proforma for you to review all the details. Useful for quickly checking the contents without making any changes.
- Print - Provides an option to print the quotation or proforma.
- Download - Allows you to download the quotation or proforma in a digital format (e.g PDF)
- Attachments - Enables you add or view attachments related to the quotation or proforma. Attach supporting documents or any relevant files
- Comments - Enables you to add comments or view existing comments on the quotation or proforma. Facilitate internal discussions and notes regarding the document.
- System Reminders - Set reminders for follow-up actions related to the quotation or proforma. Keep track of important dates and actions to ensure timely follow-ups.