This module enables you to raise fee notes for clients on the services offered to them, Fee items are the items being billed i.e. Legal fee, disbursements these items contain Value Added Tax (VAT) and others are not taxable. Fee notes must be approved in order to be settled. For fee settlement once an amount has been settled this means that a payment has been made and the subsequent invoice sent to the client will contain less the amount settled or zero (0) if fully settled.
The Withholding Tax (WHT) or Withholding Vat (WH VAT) you pay this on behalf of your clients. It should also be left at 0% if you are not allowed to withhold either otherwise you can select the percentage of Tax or VAT to withhold.
Follow the below steps:
1. Log into the system
2. Go to “Fee Notes & Quotations” module
3. Click on “Fee Notes, Quotations” sub module
4. Click on “Fee Notes / DRN / Interim Fee Notes” option
5. A list of all the invoices will pop out with their current status i.e. approved, paid etc
6. To write a Fee Note, click on “New Fee Note” button
7. Fill in all the details in the pop up fee note form appropriately in all the provided fields
I.e. As shown in the example below all the details have been filled i.e. date, document type, law firm, file, approver, item type etc
8. Once done click on the “Save Fee Note” button to submit the details
9. The invoice is now saved as number 1 as shown in the example below and it is Pending Approval status. Once approved and payments done the fee notes should be settled.
