This are the files which are temporarily in active.
Below are the step:
1. Log in to the system
2. Go to "File Management" module
3. Under "Maintenance" section click on the Manage Files link to view all the files registered in the system
4. Go to that specific file you wish to mark as dormant and select it using the check box against it (the check boxes are in the last column).
5. Scroll down at the bottom of the page/ after all the files to the Bulk Action which has different options
6. Select "Mark File(s) as Dormant" then click on "Go" to save.