A Local Purchase Order (L.P.O.) is used to formally request and authorize the purchase of goods or services from a supplier.

Steps:

  1. Log in to the system.
  2. From the main dashboard, go to the Tools & Add-Ons module.
  3. Under the Local Purchase Order section, click on Local Purchase Order.
  4. To create a new L.P.O., click on the New L.P.O button located at the top-left corner of the page.
  5. A form will appear. Complete all the required fields, including:
    • Date – Enter the date the L.P.O. is being created.
    • Delivery Date – Enter the expected delivery date.
    • Supplier – Select the relevant supplier.
    • Reference No. – Enter the applicable reference number.
    • Description – Provide a description of the items being ordered.
    • Recommender – Select the user responsible for recommending
    • Approver – Select the staff member responsible for approving the L.P.O.
    • Product Type – Select the relevant product type.
    • Item – Select the specific item being ordered.
    • Quantity – Enter the quantity required.
    • Price per Unit – Enter the price of one unit of the item.
  1. Click Submit to save and submit the L.P.O.

The L.P.O. will then be submitted for recommendation and approval by the designated staff members.