The Distribute function allows you to issue an item from the store to a staff member. Once the item is distributed the quantity available in the store will automatically be reduced.

Steps:

  1. Log in to the system.
  2. From the main dashboard, go to the Tools & Add-Ons module.
  3. Under the Stores/Inventory section, click on Manage Items.
  4. Locate the item you wish to distribute.
  5. Click the Action drop-down menu next to the relevant item and select Distribute.
  6. A distribution form will appear. Complete the required fields, including:
    • Item Name – Select or confirm the item being distributed, for example, UPS.
    • Quantity in Store – Confirm the available quantity in the store.
    • Date Out – Enter the date the item is being issued.
    • Quantity Out – Enter the quantity being distributed.
    • Staff Receiving – Select the staff member receiving the item.
    • Comments – Add any relevant additional information.
  1. Click Deduct From Store to complete the distribution.

The quantity distributed will then be deducted from the available stock in the store. For example, if there were 11 UPS units in stock and one unit is distributed, the available quantity will reduce accordingly.