Scheduling court dates in a calendar is vital for promoting efficiency, reducing absenteeism and ensuring that the dates can be viewed across the different departments/ individual tagged and receive timely reminders via emails on the upcoming events.
Steps:
- This can be done on the Dashboard select the court event being scheduled on the calendar or go to "File Management Module" under "Maintenance" section
- Click on the File Progress/Bring Ups link
- Click on the “Add New Progress” button. Select “Book Court Date” on the drop down this will open a form where you can fill in the court details i.e.
- Select Client and File
- Court: The specific court where the hearing will take place.
- Start Date and Time: This indicates when the court event will begin.
- End Date and Time: This indicates when the court event is expected to end.
- User Assigned: responsible advocate for attending or managing the event.
- Assisted By: Name of any supporting staff or another team member assisting with the matter.
- Notes: Any additional details or instructions related to the court event (e.g., documents to carry, special instructions from the client, etc.).
- Send Notification To: You can choose specific users (e.g. other lawyers, paralegals or admin staff) to receive a notification about the scheduled event.
- Set Reminder: This allows the system to send a notification or pop-up reminder to the assigned users before the court event starts. This ensures they are alerted in advance to prepare or attend.
- Once all the required details have been entered, click “Submit” to save the event. The entry will also be reflected on the calendar for easy reference.
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